Course Syllabus - 2 Credit Hours



Mrs. Melynda Barks                                                                                                   Office #34:  Hours:  TBA                                                                                                                                                                                             

Phone (573) 518-2245                                                                                    Email -



I.             Description of Course: A comprehensive study of the basic filing rules, procedures, equipment, and management of records.


II.           Prerequisite:  None


III:         Materials for Course:


               Intensive File Management, 4th Edition, Henne, 1998. SouthWestern Publishing Co.


IV.          Course Objectives: Upon completion of this course, the student will have:


               A.           Understand the importance of filing.

               B.           Practice in storage and retrieval under conditions similar to those in an office.

               C.           Familiarity with various systems of filing.  Intensive coverage is given to the alphabetic method of filing and to cross-referencing.

               D.           Applied manual filing procedures and rules to microcomputer applications.


V.           Course Content:


               A.           Basic files management concepts.

               B.           Alphabetic indexing rules.

               C.           Alphabetic filing procedures.

               D.           Numeric filing procedures.

               E.            Subject filing procedures.

               F.            Geographic filing procedures.

               G.           Records retention, transfer and disposition.


VI.          Course Competencies: Upon completion of this course, the student should be able to:


               A.           Manage records through their entire life cycle using rules compatible with the Association of Records Managers and Administrators, Inc. (ARMA)

               B.           Use alphabetic, consecutive numeric, terminal-digit numeric, subject, and geographic filing procedures.

               C.           Understand the benefits of color coding of files.

               D.           Apply the processes of records retention, transfer, and disposition.

               E.            Understand records management vocabulary.


VII.        Student Evaluation:


                              50% of Grade = Practical Applications, Pop Quizzes and Announced Quizzes

                              10% of Grade = Retrieval Exercises

                              20% of Grade = Test (Chapters 1, 2, & 3)

                              20% of Grade = Final Exam (Comprehensive)




               Final Grading Scale:

                              92 - 100% = A

                              82 - 91%   = B

                              72 - 81%   = C

                              60 - 71%   = D


VIII.       Special Policies


A.           Attendance:  Regular attendance is expected.  A student may be dropped for non-attendance following excessive absences.  If a student plans to withdraw from the course, it is his/her responsibility to officially withdraw from the class.


B.           Assignment Due Dates: The due date of each assignment will be announced.  NO LATE WORK WILL BE ACCEPTED.  Reduced credit will be given for assignments turned in late only with Instructor approval.  No credit will be given for work that is more than one week late.

C.           Missed Exams and Assignments: IT IS THE STUDENT’S RESPONSIBILITY TO MAKE UP ASSIGNMENTS MISSED.  Missed lecture notes should be obtained from another student.  MISSED EXAMS AND/OR POP QUIZZES MAY NOT BE MADE UP.

D.           Academic Honesty: Students who engage in dishonest acts such as plagiarism or other forms of cheating in meeting the requirements of this course will be notified by the instructor that they are receiving a “0” for the assignment and/or an “F” for the course. Students who wish to appeal the decision of the instructor on a matter of dishonesty may do so under the Procedural Policy for Disciplinary Action.  (Under that policy, the student is subject to suspension from college for acts of dishonesty.)


E.            Use of College Open Labs: Students may use only college software; no personal software is allowed in the labs.  No college software will be illegally copied for personal, education, or business use.  No college software or hardware may be removed from the labs.  Personal, non-educational use of lab equipment and supplies is to be restricted.  NO FOOD OR BEVERAGES ARE ALLOWED IN THE CLASSROOM.  NO cell phones.


F.            Special Needs: If you have special needs as addressed by the Americans with Disabilities Act and need any test or course materials provided in an alternative format, notify your instructor immediately.  Reasonable efforts will be made to accommodate your special needs.


This syllabus represents the planned objectives, content, learning experiences, evaluation process, and competencies.  The instructor reserves the right to alter the syllabus as needed.

Revised August 2005