PowerPoint 2007

Extras

Tami Roberts

April 2008

This contains info on how to determine which version of windows media player you have, how to save a song from a CD, how to automate a show (make it run on its own).

NOTE: To ensure that your songs/movies/videos play properly in your show:

• I suggest you create a folder in your storage area (flash drive or H: drive) to save everything in (song, movie, video, and PowerPoint)
• When inserting items (song’s, pic’s, etc.) into the PowerPoint, insert them from this same storage area.

To Create a Folder

• Open My Computer icon
• Navigate to storage area – flash drive or H: at MAC
• Make sure you ‘see it’ listed in the “Address”  bar at the top of your screen
• Right click any white area
• New, Folder
• Type ‘descriptive’ name, enter

To Determine ‘Windows Media Player Version’ on your machine

•  Open Windows Media Player
• Help Menu, About Windows Media Player

 To Save a Song From a CD – using Windows Media Player – Version 10

•  Insert CD – should get an Audio CD pop-up
• If not, open Windows Media Player
• At Audio pop-up select ‘Rip Music from CD’, click OK
• If music starts to copy, click STOP RIP (top, right corner)
• Make sure Taskbar is not hidden (View, Menu Bar Options)
• Tools menu, Options, Rip Music tab
• Click change button, navigate to your storage area, click OK
• Make sure format (in middle of screen) is mp3
• Make sure no check mark in front of ‘Copy protect music’, click OK
• Place check mark in front of track you want to copy (left side), then click RIP MUSIC button (top, right)
• Close windows media player

To Save a Song From a CD – using Windows Media Player – Version 11

•  Use Rip menu, click       
• Click More Options – to change drive and format

To Save a Song From a CD – using Windows Media Player – older than Version 10

•  Insert CD – should get an Audio CD pop-up
• Select copy music from CD, OK
• The computer will automatically start to copy everything on the disk – so you need to click ‘stop copy’ at the top of screen
• Tools, options, copy music
• On right side, click ‘change’, then navigate to where you want the song copied, OK, OK
• Need a ü by the one you want to copy
• Click ‘copy from CD’ on the left
• Click ‘copy music’ at top
• Close media player when done

To Ensure Movies/Videos Play Properly

•  Save with extension of .asf
• Should be listed at bottom of save box as ‘files of type’

To Set and Rehearse Timings (Automate your show)

• This should be the last step – make sure all transitions and animation schemes have been selected
• Slide Show tab, Setup Group
• Caution – the next step will start the timing immediately

Be prepared to click the ‘next’ button when you feel the audience has had enough time to read the item that is currently displayed

• Click ‘Rehearse Timings’ button
• When desired time has passed, click Next button
• Click Repeat button to reset the clock back to zero for the current slide
• Continue until times are set for each slide
• Click Yes at message when done

To Turn Off Master Slide

•  View, master, slide master
• In right task pane, click down triangle next to item and select remove