December Meeting Minutes
December 8, 2017


Attendance: Roger McMillian, Kathryn Neff, Shirley Hofstetter, Lisa Edburg, Leslie Evans, Steve Kurtz, Barry Wilfong, Diana Stuart, Chad Pipkin

Dr. Kurtz reviewed October’s meeting minutes and action steps.

State Key Performance Indicators

The six state KPIs have been revised.  It is vital that the College meets all six to receive maximum funding.

Overall, the team feels optimistic regarding the College’s performance on the proposed KPIs. Lisa is waiting for a finalized template with specific parameters before moving forward.

Performance Indicators Project

Institutional Effectiveness Measures

These measures are used to examine institutional effectiveness and to determine improvement initiatives. Many of these are focused on the old KPIs, and may be changed to the new KPIs for a more accurate reflection of the College’s performance. Dr. Kurtz is still reviewing these measures.

School District Data Update

The team reviewed enrollment numbers at local high schools. Dr. Kurtz noted that updated information was not available and he is reached out to DESE but has not heard back.  He will reach out to superintendents to hopefully get updated information.

 

October Meeting Minutes
October 20, 2017

Attendance: Steve Kurtz, Diana Stuart, Shirley Hofstetter, Roger McMillian, Kathryn Neff, Leslie Evans

Dr. Kurtz reviewed September’s meeting minutes and provided the following updates on the strategies the team discussed:

IPEDS Data

Lisa Edburg provided the initial IPEDS reports for review and asked the team to notify her with any questions or concerns.

Veteran’s Programs: It was noted that we do not have a Yellow Ribbon Program. There was discussion about how veteran’s programs have specific standards that must be followed. The team will ask Tippi Seals, who coordinates the veteran’s programs, to look into the Yellow Ribbon Program.

Students with Disabilities: The data showed that only 3% of students have self-disclosed. The team discussed how at the college-level, students must self-report and are not required to do so. The team expressed concern that some students who could receive services are not.  

Gender: The number of female students is higher than male students. Two of the College’s more popular programs, nursing and education, have historically been female-oriented fields which may explain the higher number of female students.

Price of Attendance: The team discussed the price of attendance, and will ask Lisa to double check the figures.

 

 

National Community College Benchmarking Project (NCCBP)

Like the other community colleges in Missouri, MAC participates in the NCCBP. Dr. Kurtz noted that while all of Missouri’s community colleges are members, only about 10% of community colleges around the country participate, which may affect the comparison data.

The report indicated the following four areas of improvement for the College:

Professional development training: This number is expected to improve, as the College has changed how it tracks spending on conferences. After the NCCBP discussion last year, budget codes for conferences have been put into place to more accurately track professional development expenses. The team also discussed including the Funding for Results and Endowment Challenge grants towards professional development.

Ratio of Minority Employees: There was discussion of whether or not the demographics of the service region’s population have shifted.

Full-time, First-Time students that Transferred in Two Years and Full-time and First-time students that transferred in Three years: The team acknowledged that this is an ongoing struggle and focus of improvement. The number of graduates last year was higher due to the efforts of the Enrollment Management Team, which have continued this year. 

The team also discussed the number of part-time students that completed or transferred in six years, as the percentage was low. The team discussed that part time students have many obstacles that can keep them from completing their education and discussed looking at the socioeconomic factors that may affect part-time students. 

The composite financial indicator (CFI) is a new measure. MAC is at 2. There is concern that the college may dip lower next year, with the drop in enrollment and state funding. The team discussed the importance of the College’s Foundation in these difficult financial times and the effect of GASB 68 in calculating the CFI.

After a brief discussion of accreditation requirements, the team decided to do a self-assessment using the criteria of accreditation to determine areas of improvement.

The meeting concluded at 2:20 p.m.

 

September Meeting Minutes
September 8, 2017

Attendance: Roger McMillian, Sarah Haas, Diana Stuart, Kathryn Neff,  Lisa Edburg, Chad Pipkin, Shirley Hofstetter, Barry Wilfong, Steve Kurtz, Mark Easter, Leslie Evans

Dr. Kurtz reviewed the mission of the team.

Campus Quality Survey
Communication was ranked the lowest on the Campus Quality Survey. The College is right below the national norms for communication.

The team discussed an action project from several years ago that sought to improve communication. The action project resulted in an overhaul of MyMAC, which has been beneficial, as employees do use MyMAC as a resource. The team considered launching a new action project with a narrow focus on communication.

The team discussed what the perceived issues with communication are on campus and discussed quantity of communication versus the quality of communication. The team noted that it is a difficult time for the College, as budget shortfalls and program review are major concerns. The team considered whether or not disaggregate the CQS survey data by classified staff, faculty, and administration, to see which population has the largest concerns in regards to communication.

Based on the discussion and the data provided, the team developed five strategies to move forward in improving communication:

Student Survey

The team briefly reviewed the student survey results that were sent out with the spring exit exam results. Student activities were lowly ranked (as they were on the CQS). The team discussed the impact of the budget and the cancelation of the spring picnic as factors that influenced the low ranking.

An action project team that is looking at revising the course schedule polled students last spring. 85% of students had indicated a desire for more courses during the 10:00 hour, which is currently used for student activities.  The action project team is meeting with Dean’s Council with a proposal in the upcoming weeks.

The team also discussed changing the student survey to a nationally normed survey that is included in the NCCBP so that the College can compare findings with other community colleges.


The team dismissed at 2:00 p.m.